2018 exhibit hall

Conference Overview

The APRA Conference and Expo is held annually and brings together parks, recreation, conservation and open space professionals, users and those with business interests. The conference is the premier opportunity in the state for this community to come together to communicate and experience an inspirational and education conference.

The conference includes a wide variety of educational sessions covering a broad range of issues on a local, state and national level. We will host prominent speakers, exhibit hall, informative and interactive workshops, tours, socials, golf tournament and much more.

Join our many sponsors and exhibitors in networking with the statewide parks and recreation community and maximize your visibility and message. This is the premier opportunity to display your state-of-the-art products and services, provide demonstrations, show off your projects and programs, and talk with the decision makers in your target market.

APRA's exhibit hall will be located in a large exhibition facility in the heart of North Scottsdale at the Westin Kierland Resort.

Attendees

Attendees consist of parks, recreation and open space professionals, volunteers, board and commission members, government officials, managers, administrators, trails and park users, company/industry representative, athletic directors, and anyone interested in our profession. Our conference draws 500+ attendees, 80+ booths in the exhibit hall, and nearly 100 volunteers.

Exhibiting

You are vital to keeping our conference delegates aware and informed of the cutting edge technology, products and services that keep them efficient and effective in their everyday work.  Contact our Exhibit Hall Chair to secure your booth space for the largest show of its kind for parks and recreation professionals in the state of Arizona.

Swag Bags and Giveaways

Each year our conference delegates receive a bag full of information and goodies, if you would like to donate pens or other tangible advertising items to be include in the delegate bags please let Krista VanderMolen know before June 22nd

All items will need to be sent to the APRA Office no later than July 5th to be included in the conference bags.

If you would like to donate an item for the exhibit hall raffle please let the Exhibit Hall Chair know what you will be providing.

Registration and Payments

All booth space registrations will be taken on-line on the APRA website. Payment in full at the time of booking is required. A registration code is required, please contact the Exhibit Hall Chair, Krista VanderMolen to obtain this code. 

Reverse Trade Show

We will be offering again this year a Reverse Trade Show where vendors are invited to interact exclusively with the procurement personal/directors from local municipalities and school districts. 

In cooperation with Mohave Cooperative Purchasing this will be a "speed dating" type event where decision makers will be invited to showcase upcoming list of projects to you the vendor, if you feel there are areas where your company can bid at that time you would exchange information to set up a future meeting to further discuss. Learn how to get registered with the different agencies to receive notice of their upcoming bids and maximize your marketing efforts at this networking event.

Annual APRA Golf Tournament

An added chance for vendors to interact with Directors and staff is by participating in the Golf Tournament. This years event will be taking place on Tuesday morning August, 8th shotgun start at 7:00 AM. Cost is $85 per player. More details can be found on the Golf page of the website.

Wi-Fi & Electricity

Wi-Fi and Electricity must be prearrange directly with the Westin, click the link below to access the registration. Please use the link located at the top of the page in the blue box.

Need to order additional tickets for lunch or social?

Please use the regular registration links for conference delegate registration. Choose the "guest registration" option then make your selections:

PURCHASE ADDITIONAL TICKETS

SPONSORSHIP OPPORTUNITIES

Sponsorship Chair 

Mark Honberger, Rmarkable Recreation Solutions

email Mark

VIEW AVAILABLE SPONSORSHIP PACKAGES

IMPORTANT LINKS

Exhibit Hall Layout VIEW AVAILABLE BOOTH SPACES HERE

Form to order WiFi / AV / Electricity (order goes directly to hotel)

Loading and Unloading 

Final Letter with Event Details

Shepard Show Kit (order booth extra)

Housing (please use this link to receive the discounted APRA room rate)

Exhibitor Booth Agreement and Conference App Details ---

               (scroll to bottom of this page)

Link to Conference Main Page

Booth spaces 
Space sizes will be either 8' x 10' and 10' x 10' 
Included with the purchase of exhibit hall space:
  • (1) Lunch Ticket per booth / per day
  • 2018 APRA Membership
  • (2) Exhibitor Lanyards
  • Opportunity to participate in the Reverse Trade Show
  • Conference delegate contact list (upon request post conference)
REGISTRATION IS NOW CLOSED 
CHECK BACK NEXT JULY FOR AN EARLY BIRD LINK TO REGISTER.

2018 Exhibit Hall Chair

Krista VanderMolen

Booth Pricing

10' x 10' Premium* $1,200

10' x 10' Standard $1,000

8' x 10' Premium* $1,100

8' x 10' Standard $900

*Premium indicates a high visible location

Exhibit Hall Set Up/Take Down Schedule

Set Up: Monday, July 23 12:00 - 6:30 PM

Take Down: Wednesday, July 25 2:00 - 4:30 PM

Exhibit Hall Hours

Tuesday   11:30 am - 2:30 pm

Wednesday  11:30 am - 2:00 pm

What is NOT included in your registration?

Awards Banquet Tickets, Social, Audio Visual, Wi-Fi or Power. Additional lunch tickets, each booth will come with one ticket, if additional lunch tickets are needed you will need to purchase ahead of time. 

Refund and Cancellation Policy  

We understand there will be a rare occasion when a vendor or sponsor will be required to cancel. Cancellations prior to April 1, 2018 will receive a refund for half of the original booth space fee only. After April 1, 2018 APRA will no longer issue refunds as the committee has invested significant time and resources in the events and programs. 

Early Tear Downs

Vendors are expected to have their booth space set-up and open for time the exhibit hall is open each day. Anyone tearing down their booth down early will be fined $200.00 - no exceptions!

HOUSING WARNING

Unauthorized Housing Agents

Please be vigilant if approached by any company or service that implies or claims to be an official housing provider of the APRA Conference and Expo. We have been made aware of housing companies or travel agencies that may aggressively pursue you, or your company/agency, to book your guest rooms at significant discounts.  Reservations made through these "pirate" agencies or companies should be avoided as many of them are scams that will charge your card, but you will not have a reservation when you arrive.  If you are contacted by anyone who says they are working on behalf of APRA, please get their company information/phone number and notify us immediately at scoffman@azpra.org

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Exhibitor Booth Agreements will be sent to the main contact of each registered vendor. If you did not receive a copy of the agreement, or if you would like to review we have posted a copy for you on the left. 


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