Exhibit Hall

The APRA Annual Conference is the largest gathering of park and recreation professionals in the State of Arizona, and the best event for companies to showcase their products and services to hundreds of people with purchasing power from the park and recreation field and beyond.

Registration Information

BOOTH OPTIONS
  • 10 x 10 Standard ($1,500) booth space
  • 10 x 10 Premium ($1,600) booth space | Premium Spaces available for Sponsors only


REGISTRATION INCLUDES

  • (1) draped table, (2) chairs, (1) draped backdrop, side railings, an I.D. sign with the company name/booth number, and (1) trash can. 
  • (2) Exhibitor Badges* 
    • Badge includes lunch on Thursday.
    • Entry will be limited to the expo hall only. Attendance at other conference related activities requires registration before the registration deadline. Certain sponsored events will be limited to invite by the sponsor only.  
*additional badges can be ordered when names are collected in late June at $100 per badge.


SPECIAL NOTES

  • Send Certificate of Insurance. Read requirements carefully to ensure specific requests located in the exhibitor agreement are included in the policy. An eCertificate needs to be sent to admin@azpra.org
  • Vendor badges are required to enter the exhibit hall; if more than two badges are needed for staff, you must register in advance. A link will be created in June before the event. Each additional badge will be $100.
  • To ensure information is communicated to the proper person attending the event, if the person registering is different from the onsite staff working the booth, please let the expo hall chair know so we can ensure the correct staff receives the information. 

    Registration Process

    STEP 1. View the floor plan and select your preferred space number(s).

        Have a backup in case your preferred space is already reserved. 


    STEP 2. Contact Exhibit Hall Chair Dawnee Moreno to discuss booth space and/or sponsorship request. Once booth space(s) are confirmed with Dawnee, complete the Exhibitor Agreement form. 


    STEP 3. Complete the Exhibitor Agreement using the link below. THIS IS NOT YOUR REGISTRATION!

         EXHIBITOR AGREEMENT


    STEP 4. After completing the Exhibitor Agreement, an autogenerated email reply will be sent to the email you list in the form. The reply message will contain the registration link and code. 


    Registration and payment must completed within 3 business days of receipt of the link. Any reserve status booths that remain unpaid after the grace period will automatically be released and open to others for purchase.


     All payments must be processed on-line using a credit card, debit card within 15 minutes of registration

    or the system will automatically cancel. If paying via ACH, please email the office ASAP with confirmation details.

    ACH Instructions


    STEP 5. Send Certificate of Insurance. Read requirements carefully to ensure specific requests located in the exhibitor agreement are included in the policy. An eCertificate needs to be sent to admin@azpra.org

    Exhibit Hall Hours

    Monday



    Tuesday


    Wednesday

    1:30 pm - 4:30 pm      




    8:00 am - 12:00 pm   

    11:00 am - 1:00 pm

    1:30 pm - 4:00 pm 

      

    11:30 am - 2:30 pm   

    2:30 pm   - 4:30 pm   

    Exhibitor Check-In, Booth Load-In and Set-Up


    Load in doors will be closed at 4:30 pm. Set up past 4:30 will be allowed inside the expo hall with prior approval. You must be checked in with both CSI and Exhibit Hall Chair to be inside the exhibit hall space.


    Exhibitor Check-In, Booth Load-In and Set-Up

    Fire Marshall Inspection (exhibits must be set up before the inspection occurs)

    Exhibit Hall Open | attendees + outside agencies + invited guests


    Exhibit Hall Open | attendees only

    Exhibitor Tear Down & Move Out

    Schedule of Events

    Monday

    Tuesday

      Wednesday

    Off Site Tournaments | Exhibit Hall Set Up | TEAM Roundtables | Golf Tournament | PM Social

    Registration Desks Set Up | PM Awards Banquet (ticketed event)

    Education Sessions | General Session | Exhibit Hall | Evening Social(s)

    Education Sessions  | Exhibit Hall | Load Out

    Contact Exhibit Hall Chair

    Email Expo Hall + Sponsorship Chairs

    Dawnee Moreno

    Powered by Wild Apricot Membership Software